Acumen Financial Planning Limited (the firm) is classified as a Limited Licence €50,000 firm and, as such, is required to comply with the three Pillars of Basel II (the Capital Requirements Directive). The three Pillars that make up the Capital Requirements Directive are set out below.
Capital Requirements Directive
Minimum Capital Requirements
Internal Capital Adequacy Assessment Process (ICAAP) and Supervisory Review and Evaluation Process (SREP)
This document is designed to satisfy the requirements of Pillar 3 by setting out the firm’s risk management objectives and policies.
The aim of Pillar 3 is to encourage market discipline by developing a set of disclosure requirements for investment firms and credit institutions that will allow other market participants to assess key pieces of information on a firm's capital, risk exposures and risk assessment processes. The disclosures are to be made public for the benefit of the market.
The firm does not use the IRB Approach when calculating its Credit Risk Capital Component.
The firm is not subject to consolidated supervision.
All figures in this document are correct at 31st October 2017 unless stated otherwise.
The firm is an independent financial planning practice which has the relevant permissions to allow it to undertake discretionary management of client’s assets and to control but not hold client money. The firm is a financial planning practice providing services to individuals and SME companies.
The firm generally has a relatively conservative outlook when assessing the risks relating to its business and business development strategies. There are no plans for the firm to change this outlook in the foreseeable future.
Where possible, the firm will attempt to manage all the risks that arise from its operations. As the firm is a Limited Licence €50,000 firm it is not usually exposed to Credit Risk, Market Risk (including interest rate risk) or Operational Risk. However, the firm has separately considered the risks associated with its business and these are detailed later in this document.
The ways in which the firm manages the risks faced include producing key risk information and indicators to measure and monitor performance and using a management team to monitor and control specific risks.
The management team comprises the Board, consisting of the Managing Director and two co-Directors, the Compliance Manager and Marketing Manager all of whom who meet informally on a daily basis to discuss any relevant matter relating to the business. More formal meetings are held on a quarterly basis to discuss the financial management accounts. The management team are supported by external compliance consultants who are well versed in the regulatory and risk issues.
There are a number of reports and processes that are employed by the firm to enable key risks to be identified, reported to appropriate personnel for consideration and, where required, action and managed. These include:
This is an assessment of all relevant risks that the firm is likely to face in the next twelve months and is performed on an annual basis. The report is presented to the firm’s governing body for review and approval and is used as the basis for the firm’s compliance monitoring for the following period.
This assessment determines the level of internal compliance resource required by the firm for the period covered by the compliance risk assessment and will identify shortfalls in resourcing that could lead to compliance weaknesses and breaches. This is performed annually and is presented to the firm’s governing body for review and approval.
A forward looking annual assessment of the risks the firm faces from money laundering and wider financial crime. The MLRO will use this assessment to drive the necessary anti financial crime initiatives within the firm.
This is an annual consideration of the standard of the firm’s compliance over the preceding year. The report is presented to the firm’s governing body for consideration and action as necessary.
An annual consideration of the standard of the firm’s anti money laundering and other financial crime practices over the preceding year. The report is presented to the firm’s governing body for consideration and action as necessary.
An annual consideration both present and forward looking of Business Risks, Crime Risks, Disaster Risks, Information Technology Risks, Legal Risks, Regulatory Risks, Systems and Operational Risks and Appointed Representative Inherent Risks. The findings are presented to the firm’s governing body for consideration and action as necessary.
The firm’s capital resources comprise entirely share capital and audited reserves.
As at 31 October 2017 the Firm held regulatory capital resources of £1,196,649. This comprised core Tier 1 capital of £523,835 and Tier 3 capital of £672,814.
The firm is a limited licence firm, and as such its capital requirements are the greater of:
Its base capital requirement of 50,000 euros
The sum of its market and credit risk requirements; or
Its fixed overhead requirement (‘FOR’).
As at 31 October 2017 the Firm’s Pillar 1 capital requirement was £523,835. This has been determined by reference to the Firm’s FOR and calculated in accordance with the FCA’s General Prudential Sourcebook (‘GENPRU’) at GENPRU 2.1.53. The requirement is based on the FOR since at all times this exceeds its capital base requirement of 50,000 euros.
The FOR is based on annual expenses net of variable costs deducted, allowable commission and fees and other variable expenditure. The firm monitors its expenditure on a monthly basis and takes into account any material fluctuations in order to determine whether the FOR remains appropriate to the size and nature of the business or whether any adjustment needs to be made intra-year. This is monitored by senior management on a quarterly basis.
The firm maintains capital resources as follows:
31 Oct 2017
Tier 1 capital*
Tier 2 capital
Tier 3 capital
Deductions from Tiers 1 and 2
Total capital resources
*No innovative tier one capital is held
It is the intention of the firm to maintain sufficient capital resources to allow it to continue to operate profitably in the financial planning arena and to provide a reasonable return for the shareholders of the firm. In order to maintain this capital the firm must generate and retain profits that will add to the firm’s financial reserves. However given the current economic environment throughout the world, this may be difficult over the next few years.
The ICAAP combines Pillar 1 and Pillar 2 requirements and involves a detailed analysis of the various elements of the business to understand the need for capital in the forthcoming period. Various models are tested in the process to identify areas where additional capital may be required to manage the risks to which the firm is exposed.
The result of the ICAAP is challenged by a party independent of the preparation of the ICAAP and this is ultimately reviewed and approved by the firm’s governing body to ensure that there is sufficient capital within the firm to meet our future plans and anticipated risks.
The FCA definition of credit risks relates to a firm’s proprietary holdings. The firm does not invest on its own account, and credit risk is therefore not a consideration for Pillar 1. There is a potential credit risk arising from the failure of debtors to pay the firm promptly and this is considered under Pillar 2. For the firm’s discretionary service and advisory service, the firm is able to deduct payments on a monthly basis from the value of assets under its control. A minority of financial planning business is paid from the product provider. As these firms are, in themselves, FCA regulated entities with mostly strong balance sheets and their own ICAAP document in place, the risk of default is low. The firm does not consider that additional capital is required in order to mitigate this risk.
The FCA definition of market risks relates to a firm’s proprietary holdings. The firm does not invest on its own account, and credit risk is therefore not a consideration for Pillar 1. The market value of client portfolios may have an effect on revenue stream and this is considered under Pillar 2. For the firm’s discretionary service and advisory service, revenues are correlated to market values and a prolonged or sharp downturn on markets would materially affect the business. The management team are aware of this and are actively looking for new business streams, reviewing our current charging structure and reducing business costs. Ultimately, if these conditions persisted and our capital depleted, our holding company would inject fresh capital to the business.
The firm operates segregation of its duties to the best of its ability given the size of the headcount. The firm has external auditors and also employs the services of a compliance consultant. There is regular dialogue between all staff in the open plan office and any issues are brought to management’s attention as appropriate. The firm’s operational affairs are managed in a professional and appropriate manner given the size and nature of its business. As such, the firm is of the view that the internal operational risk is at an acceptable level and should not give rise to any additional ICAAP capital requirement.
Firm name: Acumen Financial Planning Limited
Remuneration Disclosure: Year ended 31/10/2017
No separate remuneration committee exists; this function is instead undertaken by the governing body of the firm.
No external consultants have been engaged on remuneration matters.
The overall policy is that the remuneration of executive directors and other Code Staff should comply with the FCA’s Remuneration Code. The Code Staff are salaried with no variable performance element.
Personal reviews of the executive directors and other Code Staff are carried out at least annually to assess their performance in meeting individual and strategic objectives.
There are no non-executive directors.
The policy in relation to the various elements of remuneration structures for executive directors and other Code Staff is set out below:
(a) Basic salary
Basic pay for executive directors (as for all employees) will be market related thus ensuring a competitive salary that fairly reflects the market rate, skill, experience and expertise for the role.
Individual development and progression is reflected through the annual salary and personal review processes.
(b) Variable pay
There are no variable pay elements
Each executive director is provided with benefits which comprise mileage, travel and business expenses, pension arrangements, private medical insurance and permanent health insurance.
Similar benefit structures exist for other Code Staff.
(d) Service contracts
All the current executive directors have entered into contracts that can be terminated by either party with 3 months’ notice.
Service contracts for other Code Staff have similar notice periods.
Aggregate remuneration data:
The total fixed pay to Directors and Other Code Staff in 2017 was £337,818. Total un-deferred variable pay was £Nil.
Acumen Financial Planning Limited is authorised and regulated by the Financial Conduct Authority. Acumen Financial Planning Limited is registered in Scotland, number 215343, and the registered office for the company is: Commercial House, 2 Rubislaw Terrace, Aberdeen, AB10 1XE
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